Risk Management

Below you can find frequently asked questions pertaining to University of North Carolina at Chapel Hill's Panhellenic Association's Rules and Regulations including the Standing Rules and Bylaws previewed on this page. You can also find Frequently Asked Questions below for all of your risk managment needs. You may also search any of the information on the page with the search bar below.

If you have any questions, please contact Mary Grady Bell, Panhellenic VP of Standards

Frequently Asked Questions


standards

 

1. What do you mean "standards" for Panhellenic?

UNC Panhellenic is committed to ensuring a safe, fair environment for sorority life. The Panhellenic Standards team is led by the Panhellenic VP Standards and judicial board members from each chapter known as a whole as the Panhellenic Judicial Board (PJB). Primary tasks for the standards team include approving all sorority social events, creating and regulating recruitment rules, and monitoring Greek Groove rules. The PJB will also adjudicate alleged violations of all Panhellenic Bylaws and Standing Rules policies and procedures and NPC Unanimous Agreements. Please see Appendix E  of the Panhellenic Standing Rules for more information on the judicial process.

2. What can my chapter get in trouble for?

Any alleged violations of the Panhellenic Bylaws and Standing Rules policies procedures and NPC Unanimous Agreements may be adjudicated by the Panhellenic Judicial Board. Both policies may be accessed below. These rules include all Panhellenic recruitment rules, continuous open bidding rules, Greek Groove rules, and social event policies.

3. Who can report violations?

Violations, excluding recruitment violations, must be reported and signed by the President of a Panhellenic member sorority on behalf of her chapter. No anonymous reports will be accepted except in regards to anonymous tips from the Hazing Hotline. These infractions should be reported on a College Panhellenic Violation Report Form within 30 days of the alleged incident and may be signed by either the chapter president, a chapter executive officer, a college Panhellenic advisor or a Panhellenic advisor. Chapters are encouraged to bring proof of violations. Please see Appendix E of the Panhellenic Standing Rules for more information.

4. What happens if my chapter is reported?

Based on the outcome of an informal discussion, if a Violation Report Form is properly received by the Panhellenic Council, the accused chapter shall receive a Notice of Infraction Form. Upon receipt of this form, the accused chapter shall contact the Panhellenic Council President within one week to schedule mediation or choose to proceed directly to a judicial board hearing.

5. How can I get involved with Panhellenic standards?

The Panhellenic Standards Board is chaired by the Panhellenic VP Standards, Mary Grady Bell, and one Panhellenic Judicial Board representative from each chapter. Applications for the judicial board will be sent to chapter presidents in late February. Please email uncpanhelstandards@gmail.com with any standards related rules suggestions or questions.


Social Events

 

1. How do I get a social event approved for my chapter?

Each chapter must submit and obtain approval the following three forms for each social event: the Social Event Approval Form, the Theme Approval Form, and the Wristbands Approval Form. The social event approval form and theme approval form must be emailed to uncpanhelstandards@gmail.com 7 days before the event, and the wristbands approval form must be emailed to uncpanhelwristbands@gmail.com 48 hours in advance of the event.

2. What are the fees for late forms?

There is a $10 late fee for each day each of these forms are late. If fined, you will be notified by the VP Standards and should have your chapter's VP Finance write a check for the specified amount to UNC Panhellenic. Someone from the chapter needs to bring the check to the Office of Fraternity and Sorority Life and Community Involvement in Granville South  and put it in the Panhellenic box on the front desk within one week of the notification.

3. What guidelines does Panhellenic expect chapters to follow when hosting a social event?

For each social event, chapters are expected to adhere to the Panhellenic Suggested Risk Management Best Practices, the Fraternity and Sorority Alcohol Policy, and the University Alcohol Policy.


Greek Groove

 

1. Where can I find the Greek Groove rules?

Appendix H of the Standing Rules

2. What are some highlights of the Greek Groove rules?

-Each chapter is allowed between 15-24 dancers and dances will be a maximum of three minutes

-All themes, music and images/videos must be approved by the Panhellenic Executive Board. No explicit or provoking language, images or costumes. Tops must have strops of at least three fingers wide, bottoms must be tasteful, and no heels.

-No outside choreographers (violations will result in the initiation of the judicial process)

-No thrown stunts ($50 fine per violation)

-No confetti or glitter ($2,000 fine to repaint the stage)

-Maximum budget of $720 for all costumes, makeup and props

3. What are the prizes for winning Greek Groove?

There will be a donation to the respective philanthropies of the top three winning chapters in the following amounts: first place $1,000, second place $500, and third place $250. In a tie, chapters will split the money.

4. How is Greek Groove scored?

-The chapter with the highest proportion of chapter members in attendance at the benefit night will receive one point

-The chapter with the highest proportion of chapter members in attendance at the health event will get first choice for the performance lineup

-For every $250 raised, a chapter will receive one additional point to their total score (maximum of 4 points)

-Failure to meet deadlines will result in a deduction of one point from the respective chapter’s final score for each missed deadline

-Chapter dances will be judged on costumes, cleanliness of routines, creativity, presentation, energy and overall performance

5. Who do I contact with questions?

Email Nisha Vellappan, Panhellenic VP of Special Events or call/text (919) 607-3535


recruitment

 

1. What can my chapter get in trouble for?

Your chapter will be fined for offenses such as turning in budgets, party lists or other forms late, violating Blackout day policies, gifting to a PNM, violating party time lengths and using preference letters.

Your chapter will have to go through the judicial process for offenses such as violations of the substance free period on Bid Day, summer parties violations, hot boxing, bid promising, asking a PNM about legacy status, language violations and Panhellenic contact violations.

Chapters must also follow general round guidelines (see Appendix C, Section III of the Standing Rules) and must abide by Panhellenic’s zero tolerance policy for hazing and Recruitment Code of Ethics guidelines (see Appendix B of the Standing Rules).

2. What are some of the important changes to general round guidelines for 2017?

Important changes to several of these guidelines include the following:

1.    Chapter may have only one preapproved song/dance and one preapproved chant in round one. After round one there will be no songs, dances, or chants excluding ritual songs during preference round. There will be no skits during any round.

2.    All costuming and matching outfits will be prohibited, except for Preference night. Violations will result in the initiation of the judicial process. This rule does not apply to the Panhellenic uniform round one tshirt, which will be chosen based on preference for each chapter.

3.    Chapters will be limited to one banner inside the house per round for decorations. Elaborate decorations such as balloons are no longer acceptable. Tshirts and pictures displayed throughout the house are acceptable. Permanent House decorations are permitted.

3. Who can report violations?

For violations resolved with fines, offenses will be reported by a Panhellenic Judicial Board member with a Recruitment Infraction Form.

For violations requiring the judicial process, an NPC Violation Report must be filed by a chapter president, the Panhellenic VP Recruitment, Gamma Chi, PNM or sorority advisor.

4. What happens if my chapter gets in trouble?

Any violations that are not associated with a fine below (known as “fineable offenses”) will result in the initiation of the judicial process (known as “mediation offenses”).

1.    Fineable offenses are measureable violations resolved with set fines. These offenses will be reported by a Panhellenic Judicial Board member with a Recruitment Infraction Form. (A PJB member will be stationed outside of each house during Recruitment.)

a.    Turning in budgets late: $50 per day

b.    Not following round budget: $250 per round

c.     Holding practices on a Blackout day: $250 per practice

d.    Blackout round violations: $50 per incident

e.    Gifting anything to a PNM: $20 per incident

f.      Late party lists: $3 per minute for the first hour, $4 per minute after that

g.    Party time length infractions (starting parties early/late, ending parties early/late): $10 per minute

h.    Use of a preference letter or written form of communication to individuals: $50 per incident

i.      Any late forms stipulated in Section II of the Standing Rules: $50 per day

2.    Mediation offenses are non-measurable violations reported with the NPC Violation Report. This report may only be filed up to 30 days after the incident by a chapter president, the Panhellenic VP Recruitment, Gamma Chi, PNM or sorority advisor. If the judicial process is necessary and a violation report is properly received by the Panhellenic Council, the accused chapter shall receive a Notice of Infraction Form. Upon receipt of this form, the accused chapter shall contact the Panhellenic Council President within one week to schedule mediation or choose to proceed directly to a judicial board hearing.

a.    Examples might include violations of the substance free period on Bid Day, summer parties violations, hot boxing, bid promising, asking a PNM about legacy status, language violations and Panhellenic contact violations.

5. What are all of these mediation offenses?

1. Substance free period: From 9AM the day round one starts to 5PM the day after Bid Day, all participants in recruitment (Panhellenic council, PNMs and chapter members) may not consume alcohol or other prohibited substances.

All members also may not consume illegal drugs: subsequent violations will result in the initiation of the judicial process for the chapter as well as an Honor Court referral for the individuals.

2. Summer party: Chapter members shall not host or invite PNMs to summer parties outside the regular recruitment rounds. A summer party is defined as a social event with three or more chapter members and one or more PNMs present hosted outside the UNC Fall and Spring Academic Semesters.

3. Hot boxing: Hot boxing is defined as three of more chapter members talking to one or more PNMs at the same time.

4. Bid promising: Bids may not be promised directly or indirectly, verbally or written, by a member or alumnae of a Panhellenic group. The Panhellenic Recruitment Team can request evidence of communication for Bid Promising allegations. A PNM that approaches any member of the Panhellenic Community and fells as if she was bid promised will be enough evidence for a violation report and will initiate the judicial process.

5. Asking a PNM about legacy status: Chapter members shall not ask PNMs their legacy status before or during Recruitment rounds.

6. Language: Chapter members and PNMs shall use appropriate and positive language during recruitment, refraining from using curse words and derogatory language. There shall be no reference to drugs, alcohol, bars or partying. There shall be no “name-dropping” of individuals or campus organizations, including fraternities except when discussing philanthropic events or campus involvement. Any language deemed inappropriate by the Panhellenic Recruitment Team will be subject to mediation.

7. Panhellenic contact: Chapters may only promote the spirit of Panhellenic to PNMs through friendly contact and answering questions regarding Panhellenic. Chapters shall encourage PNMs to participate in recruitment. All contact shall promote sorority membership in general and not a particular chapter. No gifts may be given to PNMs (including trash), and no sorority members may visit PNMs in her place of residence during recruitment. There should only be normal contact in an educational context.

Panhellenic contact also includes the Strict Silence Period: This period is from the end of the PNM’s last party during Preference Round until after bids have been extended by Panhellenic. During this period, there shall be no contact with PNMs by chapter members or alumnae at all.


Standing Rules of UNC-Chapel Hill Panhellenic Association


Bylaws of UNC-Chapel Hill Panhellenic Association